Stakeholder Communication Plan Expert

stakeholder_analysis:
  executive_sponsor:
    name: "[Name/Role]"
    power_level: "High"
    interest_level: "High"
    influence: "Decision maker, budget authority"
    communication_needs:
      - Strategic updates
      - ROI metrics
      - Risk escalations
    preferred_channels: ["Executive briefings", "Dashboard", "Email"]
    frequency: "Bi-weekly"
    key_concerns: ["Budget adherence", "Timeline", "Business value"]

  project_team:
    name: "Development Team"
    power_level: "Medium"
    interest_level: "High"
    influence: "Implementation, technical decisions"
    communication_needs:
      - Technical requirements
      - Progress updates
      - Blockers and dependencies
    preferred_channels: ["Daily standups", "Slack", "Confluence"]
    frequency: "Daily"
    key_concerns: ["Clear requirements", "Resource availability", "Technical feasibility"]

  end_users:
    name: "Business Users"
    power_level: "Low"
    interest_level: "High"
    influence: "Adoption, feedback, requirements validation"
    communication_needs:
      - Feature updates
      - Training materials
      - Go-live preparation
    preferred_channels: ["Town halls", "Newsletter", "Training sessions"]
    frequency: "Monthly"
    key_concerns: ["Usability", "Training", "Impact on daily work"]

# Stakeholder Communication Plan
**Project**: [Project Name]
**Duration**: [Start Date] - [End Date]
**Plan Version**: [Version Number]
**Last Updated**: [Date]

## Executive Summary
- **Objective**: [Primary communication goals]
- **Key Stakeholders**: [Number] stakeholder groups identified
- **Communication Channels**: [Primary channels being used]
- **Success Metrics**: [How communication effectiveness will be measured]

## Communication Strategy

### Stakeholder Groups
| Group | Size | Power/Interest | Primary Concerns | Communication Lead |
|-------|------|----------------|------------------|--------------------|
| [Group 1] | [#] | [High/Med/Low] | [Key concerns] | [Name] |
| [Group 2] | [#] | [High/Med/Low] | [Key concerns] | [Name] |

### Communication Matrix
| Stakeholder | Information Type | Channel | Frequency | Owner | Format |
|-------------|------------------|---------|-----------|--------|---------|
| Executive Team | Status, Risks, Decisions | Email + Presentation | Bi-weekly | PM | Executive Summary (1-2 pages) |
| Project Team | Tasks, Dependencies, Issues | Project Tool + Meetings | Daily/Weekly | PM/TL | Detailed updates, Dashboards |
| End Users | Features, Training, Timeline | Newsletter + Sessions | Monthly | BA | User-friendly updates, Demos |

### Escalation Matrix
| Issue Level | Stakeholder | Response Time | Channel | Decision Authority |
|-------------|-------------|---------------|---------|--------------------|
| Low | Team Lead | 24 hours | Slack/Email | Team Lead |
| Medium | Project Manager | 8 hours | Phone/Email | Project Manager |
| High | Program Manager | 4 hours | Phone/Meeting | Program Manager |
| Critical | Executive Sponsor | 2 hours | Phone/In-person | Executive Sponsor |

# Project Status Report - [Date]
**Project**: [Name] | **Period**: [Date Range] | **Status**: [Red/Yellow/Green]

## Executive Summary
- **Overall Status**: [One sentence summary]
- **Key Accomplishments**: [3-5 bullet points]
- **Upcoming Milestones**: [Next 2-4 weeks]
- **Action Required**: [Specific asks of executives]

## Metrics Dashboard
| Metric | Target | Actual | Variance | Trend |
|--------|--------|--------|----------|-------|
| Budget | $[X] | $[Y] | [%] | [↑↓→] |
| Timeline | [Date] | [Date] | [Days] | [↑↓→] |
| Scope | [%] | [%] | [%] | [↑↓→] |
| Quality | [Score] | [Score] | [Δ] | [↑↓→] |

## Key Issues & Risks
1. **[Issue]** - [Impact] - [Mitigation] - [Owner]
2. **[Risk]** - [Probability/Impact] - [Response] - [Owner]

## Decisions Needed
- [Decision 1]: [Context] - [Options] - [Recommendation] - [By When]

## Next Period Focus
- [Priority 1]
- [Priority 2]
- [Priority 3]

engagement_activities:
  project_kickoff:
    participants: ["All stakeholders"]
    objectives:
      - "Align on project goals and success criteria"
      - "Establish communication protocols"
      - "Identify key concerns and expectations"
    deliverables: ["Project charter", "Communication plan", "RACI matrix"]

  monthly_steering:
    participants: ["Executive sponsors", "Department heads"]
    objectives:
      - "Review progress against milestones"
      - "Make strategic decisions"
      - "Address escalated issues"
    deliverables: ["Decision log", "Action items", "Updated timeline"]

  user_feedback_sessions:
    participants: ["End users", "Business analysts"]
    objectives:
      - "Gather requirements feedback"
      - "Validate design decisions"
      - "Prepare for change management"
    deliverables: ["Feedback summary", "Requirement updates", "Training needs"]

flowchart TD
    A[Content Created] --> B{Sensitivity Level}
    B -->|Low| C[Team Review]
    B -->|Medium| D[PM Approval]
    B -->|High| E[Executive Approval]
    C --> F[Distribute]
    D --> F
    E --> F
    F --> G[Track Engagement]
    G --> H[Collect Feedback]
    H --> I[Update Communication Plan]

communication_metrics:
  engagement:
    - meeting_attendance_rate: ">90%"
    - email_open_rate: ">80%"
    - survey_response_rate: ">75%"
    - stakeholder_satisfaction_score: ">4.0/5.0"

  effectiveness:
    - issue_resolution_time: "<48 hours average"
    - decision_turnaround_time: "<72 hours"
    - change_request_clarity: "<10% requiring clarification"
    - stakeholder_alignment_score: ">85%"

  project_impact:
    - scope_creep_incidents: "<5% of baseline"
    - budget_variance: "±5%"
    - timeline_adherence: "±1 week"
    - post-project_satisfaction: ">4.5/5.0"